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Senior Administrative Specialist

FSA, a rapidly growing professional services company delivering highly qualified personnel in support of the government's mission, has multiple vacancies for Senior Administrative Specialists.
 
Duties include, but are not limited to:
  • Work closely with DHS' IT department to track and assist with minor IT related issues
  • Optimize workflow management, meet deadlines, and prevent work stoppage by building and maintaining a close and highly responsive relationship with staff and leadership
  • Organize briefing materials and action items by preparing binders or folders for staff, leadership and/or external clients
  • Answer phone calls and take messages
  • Assist with time and attendance through disseminating information as instructed by HR personnel
  • Coordinate and prepare travel arrangements, authorizations, and vouchers on behalf of attorneys through Concur Travel System
  • Support OGC Executive Secretary and assisting the divisions with correspondence documents utilizing SharePoint and other administrative systems. Support includes circulating, consolidating, submitting comments, and assisting staff with transmitting, filing, scheduling and archiving documents
  • Manage records in accordance with the Records Management Policy by reviewing, filing, scheduling and archiving documents
  • Assist in the review and maintenance of the agency Law library and online subscriptions
  • Provide assistance in reviewing incoming legal correspondence. Participate in the collection and distribution of incoming legal correspondence, prepare mailings, and communicate with a variety of offices, department components and external stakeholders
  • Coordinate and execute logistical plans that includes arraigning for office cleanings, setup, and moves; organizing closets containing office supplies and equipment
  • Assist with special projects outside of the administrative support duties identified above

A Senior Administrative Specialist must meet the following qualifications:
  • 5 years of experience in administrative specialist duties
  • Intermediate knowledge of Microsoft Office Suite
  • Typing speed of 40 words per minute
  • Asset Management
  • Tracking IT help Desk tickets
  • Collect and inventory IT equipment
  • Data tracking
  • Trouble shoot minor IT issues (non-working printers, docking station issues)
  • Ability to obtain and maintain Public Trust Security Access
This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation.

Company Name:
Security Clearance:
DHS
Location:
Washington, District of Columbia
Country:
Salary:
Not Specified
Job Number:
19-308




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