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Intelligence Program Administrative Specialist

Join us and make YOUR mark on the World!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2019 Best Places to Work by Glassdoor!

For more than 65 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We are looking for an Administrative Specialist to support key staff members within Space Science & Security, a mission critical Intelligence Program. You will be an integral part of your team's business operations and activities and the force that drives them towards achieving their goals. To resolve operational and administrative needs and ensure your team’s success, you will need to anticipate possible road blocks and contribute solutions for execution. You will need to be adaptable in a dynamic environment to strategically support your team's projects. In addition to being well-organized, your strong communication skills will be needed to interact with a variety of people effectively.  Administrative personnel are not only key to LLNL they are highly professional and reliable individuals driven by a common mission: to strengthen the nation’s security through cutting-edge science, technology, and engineering.

Essential Duties
- Perform an extensive array of complex and difficult administrative tasks (e.g., manage calendars, book global travel, process expense reports, arrange meetings and coordinate complex security requirements).
- Act as a focal point for multiple program areas, represent key staff members in daily matters and respond on their behalf to all levels of management.
- Prepare classified and unclassified correspondence, reports and presentations using data from multiple sources.
- Independently solve problems of broad scope and complexity.
- Research and interpret organizational policies and procedures.
- Maintain appropriate security in a Sensitive Compartmented Information (SCI) environment and ensure all tasks are performed in accordance with elevated security requirements.
- Perform other duties as assigned.

- Experience providing high-quality and professional administrative support to managers or multiple staff members within a fast-paced team environment.
- Experience working independently under time constraints to meet critical deadlines.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Excellent organizational skills, with careful attention to complex detail and the ability to handle multiple priorities successfully.
- Demonstrated problem-solving and decision-making skills, mature judgment, flexibility, and reliability.
- Experience compiling, tracking, monitoring, resolving, and reporting complex data and results.

Desired Qualifications
- Experience handling and protecting classified information.

- Experience arranging complex clearance requirements in a variety of settings.
- Experience interpreting and applying LLNL policies and procedures.

Anticipated Clearance Level:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.  Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.  Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access, you may be subject to reinvestigation of your existing Q or Top Secret clearance.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $2.1 billion, employing approximately 6,800 employees.

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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