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Executive Assistant

MSS Executive Assistant
Raytheon IDS has a new exciting opportunity located in our Woburn, MA office.We are seeking a proven, high performing administrative professional to fill a key Executive Assistant role.This role will support the Senior Director of the Persistent & Strategic Sensors Product Area.

In this dynamic and fast-paced role you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business priorities in a proactive manner.The ability to build relationships, exercise good judgment and work across the Raytheon matrix is critical.The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business operations performance.

The Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings, coordinating travel and tracking expenses, calendar management, interfacing with external customers, and performing special projects as required.S/he will manage telephonic communications and perform other administrative tasks as necessary to promote effective and efficient operation of the MSS business. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to messages on behalf of the Director.

Responsibilities include:
Attend calls and meetings; capture actions and maintain action list to ensure follow up
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Proactively identify ways to enable greater productivity and efficiency in role
Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
Coordinate domestic/complex international travel arrangements and prepare expense reports
Coordinate and host customer visits and employee engagement meetings
Calendar Management
Establish follow- up system to ensure deadlines are met
Coordinate monthly reports
Assist in directing work, assigning and outlining tasks
Establish detailed knowledge of the IDS and Raytheon Leadership Team members and locations
Ability to work overtime as required

Required Skills:
6+ years of professional administrative experience supporting a senior leader in a large organization
Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
Experience in planning and coordinating complex international travel
Possess professional presence and phone/reception skills
Possess high level of Professionalism, Discretion and Sensitivity
Demonstrated excellent verbal and written communications skills
High School Diploma

Desired Qualifications:
Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)
Demonstrated experience with handling confidential and non-routine information
Demonstrated experience interacting with senior levels of leadership effectively
Demonstrated experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
Raytheon Qualified Six Sigma Specialist
Demonstrated experience with:APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
Demonstrated knowledge of Raytheon visitor request/registration systems
Demonstrated experience utilizing interpersonal and collaborative skills
Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
Demonstrated experience synthesizing data into information and have attention to detail
Candidate must have good judgment and take initiative to complete tasks in a self-directing manner
Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
Secret Clearance or ability to obtain within 1 year

Required Education:
Associates or Bachelor’s Degree

At Raytheon, we innovate to create solutions and solve complex challenges across all domains: from land and sea to air, space, and cyberspace. In doing so, we embrace the talent, expertise and perspectives of our diverse workforce, each bringing their skills, ideas and dedication to the work we do. We pride ourselves on our commitment to our customers, industry partners and our teammates, making a positive impact not only to our business, but also in our communities where we live and work. Our constant innovation is made possible by a strong culture, investing in our people, and an unwavering vision that’s shared by Raytheon employees across the globe – a vision of one global team creating trusted, innovative solutions to make the world a safer place.

Raytheon has been recognized as a respected employer and valued corporate citizen for our employment practices, programs and community support by a number of highly-regarded organizations. The list includes: Forbes, Glassdoor, National Veterans Small Business Association, Corporate Responsibility Magazine, Environmental Protection Agency, Affinity Inc. and many more.

What We Offer: Whether you’re just starting out on your career journey or are an experienced professional, Raytheon offers a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the superior benefits Raytheon offers include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

Find out why Forbes ranks us among the top 500 of America’s Best Employers by visiting us online at .


Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Company Name:
Security Clearance:
Woburn, Massachusetts
United States
Not Specified
Job Number:

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