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Executive Assistant

The AMRAAM® is seeking to hire an Executive Administrative Assistant that will support the program office that is located in Tucson, Arizona. This position provides executive level administrative support, overseeing the day-to-day activities for the director to include answering telephones, preparing online expense reports, scheduling, organizing and performing various tasks specific to office activities.

This position supports staff AMRAAM® Block Change, F3R, Production/Sustainment directors, F3R, direct staff of AMRAAM® Block Change, and Production/Sustainment organizations. Additionally, this role will support the AMRAAM® International group.

The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the program leaders. In addition, the individual must have demonstrated the ability to use discretion and handle sensitive and confidential information. This role requires strong proficiency in Microsoft Office Suite, such as Excel and PowerPoint, in addition to being able to ramp up to speed quickly on Raytheon tools, processes, and procedures. Other responsibilities include, but are not limited to:

  • Serve as primary liaison between directors and other staff members within the program, product line and other functions
  • Manage workflow for Program Director and Execution Director to include: maintaining schedule of appointments and prioritize level of importance; answer questions and resolve concerns, answering telephone calls and managing messages; plan domestic and international travel; prepare expense statements; and perform various tasks specific to the director and his staff
  • Plan and coordinate events, meetings, customer and supplier visits to include conference room reservations, teleconferencing, catering services and video conference
  • Coordinate materials prior to meetings/events and set up pre-briefs
  • Understand and comply with Raytheon policies and procedures and security functions
  • Work with building EHS Council and Program Security Manager
  • Ability to plan and execute major events to include internal and external customers such as a Program Management Review
  • Cover for other administrators in their absence

Required Skills:
  • Must have at least 6 years of relative administrative experience
  • Attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast paced environment
  • Highly proficient in the use of Microsoft Outlook and Microsoft Office tools including; PowerPoint, Word and Excel programs
  • Proven success working in a team environment
  • Excellent oral and written communication skills (i.e. writing, spelling and punctuation), with the ability to write clearly and concisely
  • Must demonstrate high degree of professionalism in behavior and manner
  • Ability to obtain and maintain a Secret Clearance

Desired Skills:
  • Previous program office experience and at least 2 years of Raytheon administrative experience
  • Proactive, flexible and demonstrate initiative
  • Strong interpersonal skills
  • Knowledge of US government export-import regulations and associated Raytheon policies/procedures
  • Proficiency with the RMS Awards and Recognition System, Visitor Request System and PRISM (for international shipping requests)
  • Proficient in use of security clearance transfer systems to external customers, supplier and test facilities
  • Familiarity with Raytheon company policies, procedures, forms and processes

Required Education:
High School Diploma, higher education preferred

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Company Name:
Security Clearance:
Tucson, Arizona
United States
Not Specified
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