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Executive Assistant

Polaris Alpha Advanced Systems, a Parsons Company, is seeking an experienced, well-rounded individual to serve as Executive Assistant to division level leadership teams at the Army Research Laboratory in Adelphi, MD.   Duties will include:

  • Provides dedicated executive level support to the Division.
  • Works closely with the front office support staff to ensure that all calendar engagements are posted accurately and in a timely fashion. 
  • Provides Defense Travel System (DTS) support to Division on government travel related matters including preparation of travel authorizations, vouchers and travel payment matters.
  • Tracks and reviews time reporting of Division/Branch personnel utilizing ATAAPS.
  • Coordination of Branch Administrative Staff.
  • Ensure all training and development needs of assigned staff members are meant and up to date.
  • Schedules meetings for the Division Chief and visiting officials.
  • Ensures submitted documents clearly identify their intended purpose, represent a completed product, and have been reviewed by or coordinated with all departments having responsibility for, or special expertise in, the matter being addressed.
  • Stewards and addresses classified materials, ensuring that proper handling, safekeeping and retention procedures are met.
  • Coordinates, liaises, and collaborates with program offices to gain up-to-date information pertaining to the issue at hand.
  • Establishes, coordinates and manages systems to oversee the workflow and retention of all written, printed and electronic communications to include internal memoranda and decision documents addressed to the Division and Associate Chiefs.
  • Administers an automated tracking system for the flow and retention of incoming and outgoing executive correspondence.

This position requires the selected candidates to hold an active Department of Defense Secret level security clearance which requires US citizenship while working in support of a government contract. 

Experience Requirements:
 

  • Effective oral and written communication skills
  • Bachelor’s degree or 10 years of relevant experience in areas noted above
  • Demonstrated efficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Project)
  • Comprehensive working knowledge of Army and/or DoD business systems to include: GFEBS, ATAAPS and DTS

Must be eligible to obtain and maintain, or currently possess Secret clearance.

Ready for action? We’re looking for the kind of people who see this opportunity and don’t hesitate to act. Parsons is a leader in the world of Technical Services and Engineering. We hire people with a broad set of technical skills who have proven experience tackling some of the greatest challenges. Take your next step and apply today.

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

 

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT.

 

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Company Name:
Security Clearance:
Secret
Location:
Adelphi, Maryland
Country:
United States
Salary:
Not Specified
Job Number:




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