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Executive Administrative Support II

  • Serve as the primary liaison between the designated Senior Executive (SE) and other Agency Senior Executive managers, other managers, and staff. 
  • Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector. 
  • Provides support to 2-4 government staff simultaneously. 
  • Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations.
  • Performs a comprehensive range of direct executive office support for a designated Senior Executive.
  • Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
  • Anticipates and researches topics that are of interest to the SE and prepares background books and/or talking points papers, as needed.
  • Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
  • Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information. 
  • Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of Agency methods, policies, regulations, procedures, and organization for the SE’s signature. 
  • Answers phones; places, screens, and refers calls to appropriate Agency resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns. 
  • Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed. 
  • Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting. 
  • Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others. 
  • Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources. 
  • Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed. 
  • Develops and maintains accurate records and files management systems. 
  • Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences. 
  • Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. 
  • Bachelor’s Degree in Business or related field. 
  • Minimum seven (7) years’ experience as an administrative professional. 
  • Demonstrated successful use of MS Office Suite applications at Advance level to complete routine to highly complex tasks.
  • Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ routine to highly complex questions in a clear and concise manner.
  • Excellent customer service skills demonstrated by anticipating and responding to the assigned Senior Executive’s requirements.
  • Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions. 

DESIRED KNOWLEDGE / SKILLS / ABILITIES: 

  • Three (3) years’ experience working as an Administrative Professional within the IC. 
  • Professional Certification supporting or related to the position’s scope and responsibility. 

 

 

Company Name:
Security Clearance:
Top Secret / SCI + CI Poly
Location:
Tyson Corners, Virginia
Country:
United States
Salary:
Not Specified
Job Number:




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