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Entry Level Executive Assistant

Job Title:

Entry Level Executive Assistant

 

Security Clearance Required:

Secret

 

Work Week:

Monday - Friday

 

Hours:

7:15am – 4:15pm

 

Flexible Hours:

NO

 

Work Location:

Washington Navy Yard, Washington, DC

Position Overview:

Provide independent, daily, on-site supporting the Navy SSP Program on a full-time basis

Important Information:

Must be able to pass a background check prior to employment

Special Instructions:

 

Kiliuda Consulting, LLC provides expertise in the areas of Information Technology Consultation Services, User and System Virtualization, Information Research & Analysis, Cyber Security, Program Management, Administrative Services, and Document Management. Kiliuda is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). We are a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation. Our Corporate Headquarters is located in Anchorage, AK and our Corporate Office is in Manassas, VA.

POSITION RESPONSIBILITIES:

  • Process mail in accordance with SSP correspondence guidelines
  • Prepare form letters, memoranda, and other business related documents in accordance with the Navy Correspondence Manual and SSP procedures.
  • Format, track and route Branch correspondence
  • Manage Branch correspondence log
  • Create and maintain office files to meet government requirements in accordance with the Directives Management and Records Management documents
  • Attend meetings, generate and maintain meeting minutes, disseminate information, note important information or conflicts, and follow up on action items
  • Attend selective SP internal meetings on behalf of the Branch.  Non-Technical, Non-Program / Project specific such as Command Initiatives, Brown Bags, etc.
  • Schedule and arrange for conference facilities and conference/VTC calls.
  • Schedule SP Conference Room(s) required to support Program / Branch personnel activities.
  • Manage schedule for SP26 Conference Room utilization / availability.
  • Process security information to meet government requirements in accordance with SSP Security Manual
  • Process SP, CAC, etc. Badge Requests, JPAS and Visit Requests for SP26 employees, SP26 Support Contractors and occasionally, NAVSEA partners
  • Perform administrative tasks/duties in accordance with branch operating procedures.  Examples include managing branch supply orders, ensuring printer stations are monitored, and ensuring phone rosters are updated.
  • Develop / maintain Branch Administrative / Clerical Standard Operating Procedures (SOPs) / Checklists.
  • Track & organize Branch Supplies / Place order as necessary.
  • Ensure Branch re-call list / roster is up-to-date.
  • Manage / track to resolution, selective IT & office equipment issues encountered within the office.
  • Resolve administrative related issues and develop solutions for administrative or clerical functions independent of management (EAIII Item) and/or with minimal management engagement
  • Provide Branch Head, Deputy and Section Head support for work Calendars, meeting management / reminders, Travel Orders / Arrangements and for screening of Office Visitors, Phone Calls and Messages.
  • Develop and implement method(s) to notify / track Branch actions for Branch / Command specific activities. All Hands Training, Annual TWMS/NKO Web-Based Training, Brown Bags, Lectures, Forums.
  • Fulfill role as “Reviewer” of SP26 Branch Govt Personnel Travel Orders and Vouchers within Defense Travel System (DTS).
  • Obtain Government provided initial DTS training and periodic DTS Refresher training to fulfill and maintain role as a DTS “Reviewer”.
  • Periodically “Review” SP26 Branch DTS Travel Orders and Vouchers (Approx. 15-20 per Month @ approx. 10-20 Minutes each).
  • Fulfill role as SP26 Branch Personally Identifiable Information (PII) Coordinator.
  • Perform yearly on-line PII training (May be more training required for PII Coordinator).
  • Conduct PII review / audit of SP26 Branch Spaces / Burn Bags / Shared Drive, every 6 months, following prescribed Checklist / Guidance with SP26 Sponsor. (Estimated 2-4 Hours every 6 Months)

 

POSITION REQUIREMENTS:

  • ACTIVE SECRET CLEARANCE IS REQUIRED
  • U.S. Citizen
  • Ability to pass a background check
  • Minimum of Associates Degree; Bachelor’s Degree preferred
  • Experience may be substituted for education
  • Minimum of four years of administrative experience required
  • Experience in formatting, processing and records maintenance of all official documents
  • Proficient  in Microsoft Office Suite
  • Experience scheduling appointments and professional correspondence via email
  • Self-Starter; take initiative; ask for opportunities to
  • Ability to work independently and be highly responsive
  • Strong attention to details
  • Excellent interpersonal communication with a positive attitude and good listening skills
 

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Company Name:
Security Clearance:
Secret
Location:
Washington, District of Columbia
Country:
United States
Salary:
Not Specified
Job Number:




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