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Administrative Specialist

This position provides executive-level administrative support to the Site Director for Space Systems, SAS Denver. Duties also include oversight of daily administrative operations in SAS Space Systems coordinating with the Space Systems administrative team. The Executive Assistant (EA) to the Site Director will be expected to work with, though, and for others, building and maintaining relationships, as they work closely, accurately, and, when necessary, independently, within broadly defined guidelines.

Responsibilities include:
  • Tasks include coordinating logistics, reports, materials and communications for calendar events.
  • Coordinates with other administrative support staff
  • Coordinates external SAS recruiting functions to include scheduling venues; venue locations
  • Maintains confidentiality and exercises discretion
  • Coordinates the flow of communications by receiving, prioritizing and routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
  • Manages meeting preparation and execution. Tasks may include coordinating agenda items, finalizing materials, scheduling presentations, as appropriate, and preparing minutes.
  • Supervises travel arrangements and processes expense reports

Required Skills:
  • Current DoD Secret level clearance or higher
  • Minimum of 10 years of previous experience as an executive assistance at the Director or higher level
  • 10 years’ experience of communication with senior leadership interaction with external entities
  • The ability to exercise initiative and independent judgment in managing the Site Director's schedule and the office’s daily activities
  • Effective communicator
  • Regularly adhere to and/or set and manage deadlines to ensure tasks are completed according to necessary timelines or assigned priority
  • Have an acute awareness and attentiveness to detail on all tasks
  • Demonstrate the ability to adapt to changing schedules or priorities, and respond as necessary to manage completion of tasks and projects,
  • Must have the ability to organize and coordinate travel logistics, scheduling, meetings and multi-communication efforts
  • Willingness to work evenings as needed
  • U.S. Citizenship status is required as this position needs an active U.S. Security Clearance as of day one of employment.
  • U.S. Citizenship status is required as this position will require the ability to access US only data systems.

Desired Skills:
  • 10 years’ experience working Defense industry
  • 10 years’ experience with project management.
  • 10 years’ experience working with high-level government officials and business leaders.
  • Current Top Secret level clearance and/or SSBI

Required Education:
High school diploma or equivalent

Desired Education:
Bachelor’s Degree from an accredited institution of higher education

132344

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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