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Contract Specialist

CHENEGA WORLDWIDE SUPPORT, LLC

Company Job Title:

Contract Specialist



Clearance:

Ability to obtain a Secret Clearance

Location:
Washington, DC (Ronald Reagan Building)

Reports To:

Program Manager

FLSA Status:

Non-Exempt, Full Time, Regular





Summary:

TheContract Specialist reviews highly specialized contracts monitor allacquisition and assistance strategies. The Contract Specialist supportsthe Contracting Officer by providing contract/agreement administration,ensuring terms and conditions are complied with and the recipient deliversservices and/or goods in a timely manner. The Contract Specialist performs procurement programplanning work, analyze sources for items/services procured, negotiatesprocurement of products and services using a variety of contract types, performscontract compliance reviews, and provides policy research, analysis, andinterpretation.

Duties andResponsibilities:

  • Conduct reviews of highly specialized contracts, assistance agreements and contracting plans.
  • Monitor all acquisition and assistance strategy and documents and instruments for a variety of highly specialized, complex, and unique contracts and agreements for a variety of programs that involve a broad spectrum of systems.
  • Support Contracting/Agreement Officer by providing contract/agreement administration enough to ensure terms and conditions are complied with and that the contractor/recipient delivers the required goods or services in a timely manner to achieve the objectives of the Agency's projects and programs.
  • Responsibilities typically include:
    • Periodic site visits
    • Review of changes to incremental funding
    • Preparation of rate and cost adjustments
    • Redirection of effort
    • Coordination of time extension
    • Incorporation of change orders
    • Preparation of stop work orders
    • Preparation of cure notices or show cause letters
    • Contract closeout for Contracting/Agreement Officer review and approval
  • Advise technical office counterparts, contractors as well as recipients, on their administration responsibilities contained in their award documents
  • Evaluate the adequacy of the contractor's and recipient’s business management systems for areas such as personnel compensation, subcontracting procedures, and financial management
  • Prepare termination of contracts for the convenience of the Government or default by the contractor for the review and approval by the Contracting Officer
  • Prepare all documentation necessary to support and defend termination decisions by the Contracting Officer
  • Negotiate termination claims
  • Draft for the Contracting Officer responses to protests by researching, analyzing and developing necessary documentation and history
  • Work with GC in preparing the Agency's position, and Contracting Officer reports to support the Government's defense on protests to the GAO
  • Develop new plans, schedules or methods to accommodate changing program requirements for acquisition as well as assistance programs for new or complex programs.
  • Responsible for procurement planning activities in assigned organizations
  • Identify within assigned major program(s) those significant subsystems, components, equipment and services to be acquired by contract, grant or cooperative agreement or Inter-Agency Agreement
  • Prepare and maintain current acquisition plans, appropriate milestone charts, and related schedules and keeps M/OAA management informed of anticipated workload demands
  • Anticipate problems and provides advice to project personnel on effective implementation and time frames required to ensure they are met
  • Perform contract administration activities for significant, highly specialized procurements involving long-term, extensive technical service contracts and/or cost type contracts
    • Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Economic-Price- Adjustment
  • Review and monitor contractor's performance on contract
  • Monitor status of contract performance, reviews for approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities
  • Prepare for the Contracting Officer and other officials of the agency, interpretations of contract provisions as applicable to contractors, and provides appropriate advice and guidance
  • Conduct in-depth analyses of contractors' financial and management systems and facilities for ability to perform and for compliance with Government or contractual requirements
  • Serve as advisor to program officials in project planning meetings
  • Advise program officials of the procurement and assistance instruments
  • Provide counseling and training to new project/technical staff on USAID regulations and the FAR requirements
  • Collaborate in the development of evaluation criteria
  • Serve as Contract Specialist responsible for major programs of clients of the Branch by directing and leading lower graded specialists assigned to the project by reviewing their work and providing on-the-job training
  • Assure that all information regarding the status of assigned procurement and assistance actions are in the Global Acquisition & Assistance System (GLAAS) databases and/or current systems as applicable for completion of work tasks
  • Develop new or innovative acquisition plans, source selection plans, and contract terms, conditions or financial arrangements that serve as models for future major acquisitions
  • Survey the market to locate new procurement sources and determine the availability of items or services with specialized requirements
  • Prepare solicitation documents
  • Perform detailed analyses of all elements of cost in contractor proposals
  • Conduct pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract
    • Similarly, drafts requests for applications for awards under assistance
    • Obtain appropriate data from business and technical officials
    • Draft necessary modifications to clarify questions concerning such topics as specification changes, language ambiguities, or clarification of contract clauses or subcontracts
    • Explore new or innovative contracting approaches to arrive at an equitable contract arrangement
    • In the absence of meaningful cost and price information, develop creative approaches to developing the necessary comparative data
  • Serve as lead negotiator responsible for a significant program or for major procurements, which may include several types of instruments.
  • Plan the negotiation strategy, coordinates the strategy with the negotiation team, and leads the negotiations which are conducted with contractors/grantees to develop the contact/grant prices and terms
  • Prepare the agreements and recommends its award.
  • Coordinate a variety of contracts and assistance instruments requiring the development of new or modified evaluation criteria, reporting requirements, and contractual arrangements
  • Forecast labor and material costs when unknowns are involved, locating or developing sources, developing approaches for procurements lacking precedent, and resolving major differences in the interpretation of the statement of work during discussions and negotiations
  • Conduct in-depth compliance review and evaluation of complex, unusual, or unprecedented contract actions requiring higher- level approval
  • Responsible for contract administration enough to ensure that contract terms and conditions are met, and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency’s projects and programs
  • Evaluate the adequacy of the contractor’s business management systems for areas such as:
    • Personnel compensation
    • Insurance subcontracting procedures and financial management
    • Ensure the contractor’s compliance with Cost Accounting Standards and requirements
  • Analyze a variety of contracting policy issues and problems and identifies alternative courses of action
  • Provide technical advice to management and contracting officers
  • Respond to protests by researching and developing necessary analysis, documentation, and history in conjunction with the Contracting Officer
  • Work with GC in helping to prepare the Agency's position and Contracting Officer reports to support the Government’s defense on protests to the GAO Assist the Contracting Officer in the determination of the competitive range and prepare defensible justifications when required
  • Assist the Contracting Officer in resolving audit findings on post-award audits
  • Otherduties as assigned

MinimumQualifications: (Toperform this job successfully, an individual must be able to perform eachessential duty satisfactorily.)

  • Bachelor's degree required
    • Relevant work experience can be used in lieu of degree
  • 7+ years of professional experience in acquisition and assistance functions
  • Experience in the full range of responsibilities:
    • Procurement planning
    • Solicitation
    • Analysis and evaluation of proposals
      Negotiation and award of acquisition and assistance instruments
    • Cost and price analysis
    • Administration
      Termination
    • Negotiation of changes
    • Execution of options
    • Investigation and resolution of contractor delays
    • Contractor performance appraisal
    • Subcontractor surveillance and disposition of claims
  • Experience that demonstrates pre-award negotiation skills and experience in making formal presentations and in post award administration
  • Ability to obtain a Secret Clearance required

Knowledge, Skillsand Abilities:

  • Ability to travel
  • Knowledge of federal contracting and assistance principles, laws, statutes, Executive Orders, regulations and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts, grants and cooperative agreements for a variety of special duct studies of problem areas and develop standard methods and operating procedures
  • Must be able to work independently in a highly demanding environment and capable of handling tasks with varying deadlines
  • Strong organizational skills
  • Ability to work independently with little supervision
  • Ability to work calmly, tactfully and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time is essential
  • Ability to work collegially with cognizant technical officers, peers, and supervisors with good interpersonal
  • Ability to lead team and provide strategic advice on highly complex, time sensitive procurements
  • Must be able to communicate complex and difficult policy and programmatic issues understandable by knowledgeable laypersons without oversimplifying
  • Ability to conduct contract negotiations
  • Demonstrated skills in managerial and coordinative activities sufficient to conduct a variety of contractual actions occurring concurrently, is essential
  • Excellent oral and written English communications skills and proven ability to produce technical documents are required
  • Proficient with computers, especially Word and EXCEL are a must
  • Familiarity with business practices and market conditions applicable to program and technical requirements
  • Knowledge of the following is strongly encouraged:
    • USAID Acquisition Regulations (AIDAR)
    • Contract Information Bulletins (CIBS) / Acquisition & Assistance Policy
    • Directives (AAPDs)
    • Office of Procurement Administrative Memoranda (OPAMS)
    • USAID Automated Directive System (ADS)
    • Office of Management and Budget (OMB) Circular
    • Title 22, Code of Federal Regulations as appropriate to USAID

Physical Demands:(The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.)

  • While performing the duties of thisJob, the employee is regularly required to sit and talk or hear. The employeeis frequently required to walk; use hands to finger, handle, or feel and reachwith hands and arms. The employee is occasionally required to stand; climb orbalance and stoop, kneel, crouch, or crawl. The employee must occasionally liftand/or move up to 25 pounds. Specific vision abilities required by this jobinclude close vision.

Work Environment: (The work environmentcharacteristics described here are representative of those an employeeencounters while performing the essential functions of this job.)

  • The employee will normally work ina temperature-controlled office environment, with frequent exposure toelectronic office equipment.
  • During visits to areas ofoperations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborneparticles, toxic or caustic chemicals, and loud noise.

ChenegaCorporation and family of companies is an EOE.

Equal OpportunityEmployer/Veterans/Disabled

Nativepreference under PL 93-638.

Weparticipate in the E-Verify Employment Verification Program.


Company Name:
Security Clearance:
Secret
Location:
Washington, District of Columbia
Country:
United States
Salary:
Not Specified
Job Number:




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