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Administrative Assistant

Allegheny Science & Technology (AST) is looking for an Administrative Assistant to support our DoD/IC customer within their Directorate of Operations to support the intelligence mission requiring administrative technical support across a broad range of functions. This person will provide timely, accurate and efficient processing of administration information for personnel and office/platform support in order to enable DO to conduct effective operations at specified Continental United States (CONUS) locations.

Job Responsibilities:

  • Monitor, log, distribute and file incoming correspondence.
  • Draft, process, catalog, file, and maintain paper and electronic documents. Documents include arrival and departure notices, military and civilian letters, internal and external memoranda, enclosures, endorsements, transmittal letters, minutes of meetings, talking papers, background papers, fact sheets, point papers, and briefing papers.
    • Sub-tasks shall include: consolidation of incoming information; word processing, typing, and editing; document classification; assembling completed correspondence and documents for review, approval and signature; making copies; retaining office copies in official files; preparing unclassified mail; preparing classified mail and packages for the Defense Courier Service.
  • Receive, track, log and monitor organizational tasking actions.Assist in maintaining appropriate records regarding overtime funds, travel funds, supplies, equipment, space allocation, and expendables necessary for the orderly conduct of operations. Recommend to the government technical manager issues that warrant action to correct or improve the overall operational and administrative posture of the local element.
    • Sub-tasks shall include: receiving actions, entering them into an appropriate record, indicating an assigned action officer as specified by the on-site technical manager, and tracking status and completion of each action. File a copy of each completed action. Consolidate subordinate element inputs into a smooth draft response for technical manager review and approval.
  • Maintain administrative records and files; and administer records management and forms control. Records and files may include personnel rosters, training records, and other files that support unit operations. Records and files may be either/both hard and soft copy (paper and electronic files).Provide administrative assistance with travel plans. Draft/prepare requests for Temporary Duty (TDY) travel; assist in coordination and development of travel plans; verify travel requests for conformance to travel plans, resolve deviations in itineraries. Orders may be processed in either Defense Travel System (DTS) and/or hard-copy formats.
    • Sub-tasks shall include providing timely input and changes to keep files and data current. Electronic filing systems may include shared file drives, SharePoint sites, and other document management systems. Electronic files will generally be in Microsoft Office or Adobe PDF format, and may include spreadsheets and databases in Excel and Access.
  • Maintain knowledge on current DoD and organizational regulations and established procedures, and serve as an advisor on preparation of all types of correspondence.Assist in the registration and maintenance scheduling of platform vehicles. When necessary, utilize government vehicle in the support of mission activities.
    • Sub-tasks shall include keeping abreast of and annotating changes to these documents.

Job Requirements:

  • A Bachelor’s Degree with 3 years of experience in administrative or operational support (Collection Management, Targeting, Desk Officer, etc.) to Government agencies- Intelligence Agencies or the Department of Defense strongly preferred; OR 5 years of experience in administrative or intelligence operations support to Intelligence Agencies or Department of Defense.
  • An Active Top Secret is Required.  Must be SCI eligible and eligible for a CI Poly.
  • Must have a general knowledge of the Intelligence Community (IC) and a general knowledge of Office of Secretary of Defense (OSD), Defense agencies and Military Departments sufficient to understand general relationships to outside activities.
  • Must have a high level of experience in oral and written communication and must be able to type a minimum of 35 words per minute.
  • Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint). A working knowledge of SharePoint is highly desired. A working knowledge of Microsoft Access is desired, but not required.
  • Must possess a working knowledge of policies and procedures governing travel of DoD personnel utilizing the Joint Travel Regulations and the Defense Travel System (DTS).
  • Working knowledge of regulations, directives, processes and procedures for the control of highly classified materials.
  • Have a working knowledge of logistics management, to include issues such as basic office space planning, inventory planning, management and property control and accountability, as well as, planning and coordination of office-level computer requirements.

 


About AST:
Allegheny Science & Technology Corporation (AST) is an award winning, woman-owned technology and energy firm with expertise in applied science and technology, mission assurance and support, and data and decision analytics. AST integrates science and technology to deliver personalized service and trusted solutions for government and commercial clients. AST has been named to the Inc. 500/5000 and Washington Technology’s Fast 50 for five consecutive years, as well.

AST applies our core capabilities to overcome critical challenges in the energy, environment, intelligence, and defense sectors. Our partners can trust us to consistently prove our value through efficient delivery of effective solutions and full-commitment to their missions. Our ability to deliver derives from our family-oriented culture, continual development and inspiration of our team members, and giving back to our communities. AST has a strong geographic base and has many offices from which to serve clients in the DC Metro Area, West Virginia, Pittsburgh, Charlotte, Idaho Falls and Denver and has an overall presence in 16 states.

AST provides career growth and development, a competitive compensation and benefits package which includes medical, dental, vision, short and long-term disability, flexible spending account, life insurance and a 401(k) plan. 

AST is an Equal Opportunity Employer (EOE) – Veterans/Disabled and other protected categories. 

Company Name:
Security Clearance:
Top Secret
Location:
Washington, District of Columbia
Country:
United States
Salary:
Not Specified
Job Number:
934
Additional Information:

 





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