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Administrative Assistant

Company Job Title:
Administrative Assistant-CPTS
Chenega Job Title:
Administrative Assistant
SCA WD Labor Category:
Administrative Assistant
Top Secret
Quantico, VA
Reports To:
Program Manager
FLSA Status:
SCA, Hourly, Non-Exempt, Full Time
Prepared Date:
Approved Date:
Chenega Professional & Technical Services (CPTS) is seeking an Administrative Assistant to provide customer and program support to the Federal Bureau of Investigation (FBI) Laboratory Division (LD) Planning and Budget Unit (PBU) and the Asset Management Group (AMG).
Essential Duties and Responsibilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)
  • Provides customer and program support for all PBU/AMG areas of assignment.
  • Provides principal programmatic support to PBU/AMG.
  • Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of LD PBU/AMG.
  • Makes arrangements for conferences and meetings.
  • Attends meetings and reports on the proceedings.
  • Assists PBU/AMG in preparing agendas for meetings.
  • Drafts various documents to be disseminated throughout the FBI, government agencies, and non-government agencies.
  • Requires competence in operating personal computers, printers, scanners, facsimiles, and basic office automation equipment.
  • Requires competence in using various office automation software applications and programs, such as Microsoft Windows, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Microsoft Visio Basic, and Adobe Acrobat Professional.
  • Applies knowledge of grammar, spelling, punctuation, and required formats.
  • Establishes and maintains files and records, as required.
  • Communicates effectively, orally and in writing.
  • Assists with scheduling visits and passing clearances.
Non-Essential Duties:
  • Other duties as assigned.
Supervisory Responsibilities:
  • None.
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
  • High school diploma.
  • One (1) year of related experience as an office, administrative, or program assistant required; Two (2) years of related experience is preferred.
Knowledge, Skills and Abilities:
  • Proficient in Microsoft Office suite; to include MS Word, MS Excel, MS Outlook, PowerPoint, and SharePoint.
  • Strong problem-solving skills, research skills, and attention to detail.
  • Experience in prioritization of projects.
  • Good interpersonal skills and the ability to work effectively with others.
  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Work Environment:
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.
Company Name:
Security Clearance:
Quantico, Virginia
United States
Not Specified
Job Number:

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