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Administrative Assistant – Executive

Administrative Assistant - Executive – Aberdeen Proving Grounds, MD (ID#15451)

Established in 2011, Cherokee Nation 3S (CN3S) provides support, services, and solutions to federal and commercial customers. CN3S guarantees a customer-first attitude, extra effort and willingness to ensure complete customer satisfaction. Its personalized approach gives clients the attention they deserve and the quality they expect. 

To learn more about our company, visit our website at www.cherokee-cn3s.com

We are looking for an Executive Assistant to provide administrative support services to the Communication-Electronics Command (CECOM) Software Engineering Center (SEC). SEC provides the software expertise needed to support command, control, communications, computers, intelligence, surveillance and reconnaissance, (C4ISR) as well as logistics, business and enterprise systems in the modern digital environment.
 

Job Description:

Provide comprehensive executive level support services primarily focused on office correspondence, which includes tracking, coordination, editing, proofreading and updating written information.  This position will support the CECOM-SEC Director’s office, anticipating the needs of Executive Staff.

 

Essential Duties and Responsibilities (Deliverables):

Includes the following (Other duties may be assigned):

  • Prepare and/or edit organizational charts, memos and other general office documents and material as required;
  • Shall have strong MS Excel and Word skills to produce monthly reports. Attend meetings, capture, and distribute minutes derived from the meeting.
  • Prepare and/or edit standard operating procedures. Have knowledge of clerical procedures used to perform the work. Use judgment in locating, selecting, and applying the most appropriate authorized alternative among the various guidelines covering similar situations. 
  • Refers situations involving significant deviations from established guidelines, or the absence of adequate guidelines, to supervisor.
  • Proofreads typed material before returning it to the author in order to eliminate typographical errors. 
  • Uses word processing equipment to produce draft and final documentation suitable for publication.  Works from draft, edited, or previously typed material to record, update, and print required documentation.
  • Works from draft, edited, or previously typed material to record, update, and print required documentation. 
  • Maintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex publication efforts. 
  • Coordinates and provides administrative support for conferences and meetings.
  • Oversee all aspects of travel to support the Director and Deputy Director to include coordinating all logistics and transportation needs and generation of government travel orders.
  • Perform special assignments on request, providing substantive support and assistance to the Management team.
  • Highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels. Ability to handle multiple tasks simultaneously.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of office policies, practices and procedures. Demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint and Excel) Experience working with databases.
  • Knowledge of basic accounting skills helpful; Ability to work independently. Shall have a minimum of five (5) years business office experience.
  • Performs other job related duties as required.

 

Supervisory/Management Authority:

This labor category typically performs all functional duties independently. This labor category typically works on high visibility or mission critical aspects of a given program and performs all functional duties independently.

Education and/or Experience:

  • Have a minimum of five (5) years business office experience.

Knowledge, Skills and Abilities:  (example: specific software, soft skills, etc. – This gets deleted)

  • Ability to handle multiple tasks simultaneously.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of office policies, practices and procedures. Demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint and Excel) Experience working with databases.
  • Knowledge of basic accounting skills helpful; Ability to work independently.
  • Active Secret clearance preferred, must be able to obtain.

 

WORK ENVIRONMENT

This position is primarily performed a controlled office environment)

With $400 million in annual revenue, 20% growth per year, approximately 950+ active contracts serving 60+ government agencies in 25 countries, 47 states, 2 territories and 2000+ employees, Cherokee Nation Businesses’ (CNB) group of Federal Contracting Section 8(a) companies is well positioned to deliver expertise needed to solve complex technical issues. Federal Solutions provides an array of services for 12 of the 15 cabinet-level departments and agencies – from applications and data services to cybersecurity and national defense.

Why consider Cherokee Nation and our Federal Solutions business? Here are some great resources highlighting what we do and compelling reasons for joining our team!

http://cherokeenationbusinesses.com/Pages/home.aspx

http://cherokeenationbusinesses.com/careers/Pages/home.aspx

http://cherokeenationbusinesses.com/federalSolutions/Pages/overview.aspx

 

 

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may email “[email protected]” for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision

We maintain an Affirmative Action Plan for the purpose of proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2018 Request to View Affirmative Action Plan to the Compliance Administrator at “[email protected]” This email box is not for resumes or follow up on job applications.

Company Name:
Security Clearance:
Secret
Location:
Aberdeen Proving Ground, Maryland
Country:
United States
Salary:
Not Specified
Job Number:




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