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Administrative Assistant (CMOP)


Job Requisition:Administrative Assistant (CMOP)

Job Description:Job DescriptionLeidos has an Administrative Assistant position available to support its Leavenworth Consolidated Mail Outpatient Pharmacy (CMOP) AutomatedPrescription Fulfillment System (APFS) project for the Department of Veterans Affairs.  This position is contingent upon contract award.  The Leavenworth CMOP APFS will be a highly-automated production facility which will employ a mixture of robotic devices, conveyor systems, and human factors to accurately fill and ship over 80,000 prescriptions per day for healthcare beneficiaries including our nation’s Veterans and patients eligible for care through Indian Health Service (IHS).  The L-CMOP APFS will fully support industry dispensing trends, provide improvements in processing accuracy and timeliness of throughput, and contain all commercial-off-the-shelf (COTS) software applications. The Administrative Assistant provides administrative support to assist the Program Manager, Deputy Program Manager, Chief Engineer, other staff members, and subcontractors in the execution of the Leavenworth CMOP AFPS development, delivery, installation, integration, and acceptance testing schedule to meet the requirements of the contract.  Primary responsibilities include:Schedule and facilitate twice-monthly progress meetings with the government customer; support the PM in the preparation of agendas and presentation slides; capture and distribute briefing notes. Schedule technical meetings as needed to support the project staff.Coordinate and track contracting on-boarding requirements for Leidos and subcontractor staff with the Contracting Officer’s Representative (COR), to include paperwork and VA-required training. Prepare, revise and submit administrative reports in coordination with the PM, Deputy PM, and the Tech Writer / Deliverables Manager. Maintain distribution lists.Use Leidos Enterprise SharePoint for organization and management of team information and documentation.Support Leidos staff with travel arrangements and expense reports. Act as primary liaison with program management-level administration and various support functions.Coordinate the implementation of program-wide procedures pertaining to these administrative specialties.Prioritize and carry out special projects and complex assignments; exercise frequent independent judgment, initiative and tact.Make administrative decisions and takes action on behalf of the program manager based on knowledge of the company's organization, policies and personnel.Interact daily with supervisors and/or functional peer groups; interaction normally involves exchange or presentation of factual information.      Required Qualifications:U.S. CitizenshipCandidate
  • Must pass a National Agency Check (NAC) covering the past 5 years to obtain a VA Medium/BI Public Trust clearanceA minimum of a High school education or equivalent coupled with 4+ years of specialized administrative support experience.
  • Experience providing internal and external customer service in support of a wide range of professional and nonprofessional workers, to include management and government representatives.
  • Must possess the ability to maintain a strict level of confidential records and information.
  • Experience in setting up meetings, training, and conference calls.Strong PC skills to include MS Outlook, Word, Excel, and PowerPoint.
  • Experience with SharePointExperience with VA, DoD, or other Federal agencies.

Desired Qualifications:
Experiencewith Department of Veterans Affairs within the last two years, to include previous possess of VA PIV card and VA network access.Experience with Lync / Skype for BusinessExperience with Leidos-internal administrative policies procedures to include Travel and Expense, procurement (Purchase card, etc.)Experience in a Health Services environmentEDUCATION & EXPERIENCE: Requires high school diploma or equivalent and 3 – 5 years of prior relevant experience.

External Referral Bonus:Ineligible

Potential for Telework:No

Clearance Level Required:Public Trust


Scheduled Weekly Hours:40


Requisition Category:Professional

Job Family:Administrative


Company Name:
Security Clearance:
Public Trust
Leavenworth, Kansas
United States
Not Specified
Job Number:

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