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Administrative Assistant

Company Overview

For 30 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world’s most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in Reston, VA, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities.

All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.

6-190124-8436: Administrative Assistant
LocationU.S. - South Carolina - Charleston
Open Date1/24/2019
SOS International LLC (SOSi) is seeking a qualified professional and experienced Administrative Assistant in Charleston, SC. The candidate will provide administrative support to management and coordinate recruiting tasks with human resources and local staff supporting the Charleston Office.

• Supports management and staff as appropriate to implement administrative policies/procedures and tasking constructed with critical thought and foresight
• Prepares a variety of administrative and human resource tasks including time accounting, recruiting support, project coordination, and information dissemination
• Provides helpful communication and preparation to coordinate anticipated “next steps in the process” action items 
• Openly communicates tasking status and completion
• Drafts emails and provides logistical support for meetings/conferences
• Schedules conference calls and maintains calendar events
• Maintains extensive spreadsheets, contact/staff lists, work instructions, etc.
• With extreme attention to detail, supports management to conduct time sheet reviews, contract labor validation, invoice reconciliation, and appropriations to independent resources
• Supports recruiting efforts by reviewing job requisitions and resumes, and coordinating and scheduling interviews
• Coordinates employee on-boarding process and executes on-site orientation support for new employees
• Prepares separation documentation and provides coordination of exit activities for separating employees
• Escorts new employees to enclave for credentialing and separating employees through the departure process
• File documents/forms
• Prepares mail/FedEx, materials for meetings/deliverables, luncheon and party planning
• Provides other duties as tasked/needed in addition to those listed above

• Must have a Bachelor or Associates degree and 4 years of experience as an Administrative/Executive Assistant 
• Must have elevated experience with MS Office, Excel, Word, PowerPoint and Outlook; apply a keen sense of format and organization to every product
• Must be well organized and have excellent written and oral communication skills
• Must be able to work well as a member of a team of professionals, complete challenging tasks, take initiative and provide improvements in the organization of and efficiency with all aspects of support
• Federal Contracting experience
• Experience with Federal Security protocols, procedures and policies

*Must be able to obtain and maintain a Secret clearance
Company Name:
Security Clearance:
Charleston, South Carolina
United States
Not Specified
Job Number:

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