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Administrative Assistant 3- TS/SCI

Northrop Grumman Mission Systems is seeking an Administrative Assistant 3 supporting several important programs in Aurora, Colorado.
This position will support multiple programs and a number of employees while using a variety of software packages, in particular Microsoft Office Products such as Word, Excel, PowerPoint for slide presentations and graphics and Outlook for electronic mail and calendar management. The candidate must have excellent written and oral communication skills. Responsibilities include be proofreading documents for correct grammar and spelling, operating general office equipment such as copiers, scanners, fax machines, etc., and setting up and maintaining filing and record retention systems, soft and hard copies.
This positon requires strong interpersonal skills and the ability to multi-task and prioritize assignments. Must be a self-starter capable of independent work and a team player, assisting other Administrative Assistants and taking on additional projects. Required to assist with large, special campus events as needed. This position will be back-up support for other admins on the campus. This position will also assist with campus proposal efforts as needed.
This position requires coordinating multiple calendars for managers, scheduling appointments and de-conflict appointment times and locations when needed, across multiple time zones. The candidate will coordinate program meetings and their necessary resources such as computers, dial in numbers and Skype meeting instructions.
As administrative support for business meetings, this position requires catering skills such as meal planning, ordering food from caterers, delivering food to the meeting rooms, taking attendance for the meeting, cleaning up after the meeting, and processing the expense reports for the food. It may also entail buying bulk items such as bottled water, paper products, etc. for business meetings as needed and delivering them to your program area.
The Administrative Assistant will prepare, book and make adjustments to business travel, both domestic and international travel. Some coordination with Security to process visitor certificates may be required. Responsibilities include processing expense reports in a timely manner, using the on-line booking tool Concur, for multiple employees.
Working with the Facilities and the IT organization and gathering all the individual employee information, the candidate will process office move orders for your programs, using Excel workbooks and the MYIT on-line ticket processing application. This position will also be responsible for ordering additional computers, laptops, monitors, cell phones, etc. for teammates.
May be required to answer telephones, greet visitors, direct telephone calls/visitors to proper party. Must be able to act with discretion and good judgment when handling or disseminating sensitive, confidential or proprietary information.
High School diploma or GED and4 years additional education and/or experience.
Hold and maintain active TS/SCI clearance or higher
Experience working as an Administrative Assistant.
Being comfortable working in a fast-paced environment.
Strong organizational and interpersonal skills
Ability to communicate effectively verbally and in writing with all levels of management and individual contributors.
Must be proficient with MS Office products (Word, Excel, PowerPoint, Outlook mail/calendar).
Experience with supporting mid-level management, as well as multiple program activities simultaneously.
Familiarity with complexities in establishing employees with needed work equipment in a secure environment.
Being comfortable interacting with senior and executive-level management and customers.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
Company Name:
Security Clearance:
Top Secret / SCI
Aurora, Colorado
Not Specified
Job Number:

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