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Administrative/Access Control Assistant


Company Job Title:

Administrative/Access Control Assistant


Background Check

Concord, MA

Reports To:

Program Manager

FLSA Status:

Non-Exempt, Full Time, Regular


The Administrative/AccessControl Assistant will provide receptionist services for Chenega’s supportof the Kessel Run Program in addition to administrative, travel, clerical andaccounting support to Chenega’s program staff and keep official program records.

Duties andResponsibilities:

  • Provide front desk functions to serve visitors by greeting, welcoming, and directing them appropriately
  • Notify company/program personnel of visitor arrival Monday – Friday 8:30 AM to 5:30 PM.
  • Direct visitors by maintaining employee and department directories and give instructions.
  • Maintain security by following set procedures to verify identity and access, manage the visitor logbook, issue and reconcile visitor badges.
  • Maintain a safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Provide administrative support including telephone coverage, copying, faxing, supply control and internal and external communications.
  • Maintain all general administrative support functions to the office to ensure efficient utilization of time and resources.
  • Screen incoming calls and correspondence and respond independently when needed.
  • Administer office operations and provide Chenega staff with appropriate documents and records.
  • Schedule and organize calendar activities and organize activities such as meetings, travel, and office activities.
  • Assist in the preparation of briefings, program abstracts, summaries, and analyses are required as well as standardizing briefing formats, weekly activity reporting and directory structures.
  • Assist the company Program Controllers with invoice payment and processing as needed.
  • Assist management team with Purchasing Cardscoding, expense reporting queries and follow-ups, daily time collection andother ad hoc activities as needed.
  • Otherduties as assigned

MinimumQualifications: (Toperform this job successfully, an individual must be able to perform eachessential duty satisfactorily.)

  • Associates Degree OR 3+ years of experience in administration, customer service in professional services or uniformed service
  • Experience with acquisition process and terms, S&T knowledge management and technical editing.
  • Must be able to pass a Microsoft Office skills test at 80% or above and type a minimum of 50 WPM.
  • Must have the ability to obtain a Secret clearance.

Knowledge, Skillsand Abilities:

  • Exceptional written and oral communication skills with full mastery of the English language including proper grammar and spelling.
  • Working knowledge of a variety of computer software applications such as Microsoft Word, Excel, Access, PowerPoint, SharePoint, and Outlook.
  • Must have the ability to work evenings, weekends or Holidays as required to meet business needs.
  • Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines.
  • Ability to work independently and as a team.
  • Must be highly professional and flexible to meet with customers, contractors, and vendors.
  • Must be able to handle multiple requests from various teams and tasks.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to maintain high levels of confidentiality when dealing with proprietary information and sensitive situations.
  • Must be able to present professionally to senior leadership and outside clients.
  • SharePoint, Deltek, and Smartsheet knowledge a plus.
  • Ability to travel

Physical Demands:(The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.)

  • While performing the duties of thisJob, the employee is regularly required to sit and talk or hear. The employeeis frequently required to walk; use hands to finger, handle, or feel and reachwith hands and arms. The employee is occasionally required to stand; climb orbalance and stoop, kneel, crouch, or crawl. The employee must occasionally liftand/or move up to 25 pounds. Specific vision abilities required by this jobinclude close vision.

Work Environment: (The work environmentcharacteristics described here are representative of those an employeeencounters while performing the essential functions of this job.)

  • The employee will normally work ina temperature-controlled office environment, with frequent exposure toelectronic office equipment.
  • During visits to areas ofoperations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborneparticles, toxic or caustic chemicals, and loud noise.

ChenegaCorporation and family of companies is an EOE.

Equal OpportunityEmployer/Veterans/Disabled

Nativepreference under PL 93-638.

Weparticipate in the E-Verify Employment Verification Program.

Company Name:
Security Clearance:
Massachusetts Concord, California
United States
Not Specified
Job Number:

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